IOWA SOCIETY OF RADIOLOGIC TECHNOLOGISTS, INC
BYLAWS
The Iowa Society of Radiologic Technologists an Affiliate of the American Society of Radiologic Technologists September 15, 1939. Amended September 16, 1994; May 1, 1999; August 1, 2005; September 8, 2006; September 24, 2012; September 19, 2014, March 15, 2017, April 6, 2018, April 26, 2019, and June 20, 2020 and August 21, 2021.
ARTICLE I: NAME
The name of this Society shall be THE IOWA SOCIETY OF RADIOLOGIC TECHNOLOGISTS, hereinafter referred to as the Society.
ARTICLE II: GOVERNING BODY
The American Society of Radiologic Technologists shall be the governing body. Problems requiring counsel shall be submitted to the American Society of Radiologic Technologists through the executive office.
ARTICLE III: PURPOSES AND FUNCTIONS
SECTION 1: PURPOSE
The purposes of this Society shall be to advance the science of medical imaging and radiation therapy , to maintain high standards of education, to enhance the quality of patient care, and to further the welfare and socioeconomics of radiologic technologists.
SECTION 2: FUNCTIONS
A. To provide meetings at which to transact Society business, to present scientific papers, to carry on educational activities, to discuss professional issues, to encourage similar programs among organizations affiliated with the Society.
B. To publish and disseminate information pertinent to the conduct of the Society or the profession.
C. To assist in establishing and enunciating high standards of education and training and to implement them through appropriate channels.
D. To stimulate and encourage research designed to provide the knowledge needed to assure increasingly efficient patient care.
E. To expand educational opportunities and to develop programs designed to broaden the scope of technological service.
F. To enunciate policies concerning the professional status, legislative activity, and the welfare of its members.
G. To cooperate with external organizations or agencies whose policies are not in conflict with those of The American Society of Radiologic Technologists, as may be necessary to maintain continued progress and growth of the Society.
ARTICLE IV: POLICIES
A. The name of the Society or any of its Board of Directors or its staff, in their official capacities, shall not be used in connection with a corporate company for other than the regular functions of the Society.
B. The Society is committed to equal opportunity and non-discrimination in all programs and activities. No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability.
ARTICLE V: MEMBERSHIP
SECTION 1: MEMBERS
The membership of this Society shall consist of active members, inactive members, associate members, student members, life members, honorary members and supporting members.
SECTION 2: QUALIFICATIONS
All candidates for membership, except life, and honorary members, shall submit the prescribed application or renewal form properly completed, together with required fees, and shall furnish additional information as may be required. Membership in the Society shall be open to those individuals associated with the practice, education or administration of radiation, and imaging disciplines and specialties.
SECTION 3: CATEGORIES
A. Active members are those who are registered in a primary modality by certification agencies recognized by the ASRT or hold an unrestricted license under state statutes. They shall have all rights, privileges and obligations of membership including the right to vote, debate, and hold office and serve as a delegate at the ASRT House of Delegates. Active members shall hold active membership in the ASRT.
B. Inactive members shall be former active or associate members who are no longer actively engaged in the field of radiologic technology and who have applied for inactive status. They shall have all the rights, privileges and obligations of active members except the right to vote and hold office or serve as a delegate at the ASRT House of Delegates.
C. Associate members shall be those persons who are registered in a primary modality by certification agencies recognized by the ASRT or hold an unrestricted license under state statutes, and who are not active members of the American Society of Radiologic Technologists. They shall have all the rights, privileges and obligations of active members except the right to hold office or serve as a delegate at the ASRT House of Delegates.
D. Student members shall be those students who are enrolled in a primary medical imaging or radiation therapy program. Eligibility for Student membership shall terminate upon initial certification. Student members shall have all the rights, privileges and obligations of active members, except the right to vote and hold office.
E. Life members shall be members who have rendered exceptional service to the Society. Life members shall be selected by a majority vote at a business meeting of the Society, upon recommendation of the Board of Directors. They shall pay no dues and have all the privileges and obligations of active members.
F. Honorary members shall be those persons who, because of the interest they have evidenced in the activities and aims of this Society, the Society wishes to honor. Honorary members shall be chosen by a majority vote at a business meeting of the Society, upon a recommendation of the Board of Directors. They shall pay no dues and shall have all the rights, privileges and obligations of active members except the right to vote, hold office or serve as a delegate at the ASRT House of Delegates.
G. Supporting members shall be those persons who are interested in promoting the purposes and functions of this Society, but who are not eligible for active, inactive, associate or student membership. They shall have all the rights, privileges and obligations of active members except the right to vote, hold office or serve as a delegate at the ASRT House of Delegates.
SECTION 4: RESIGNATION/REINSTATEMENT
A. Any member shall have the right to resign from membership by written communication to the Executive Secretary.
B. Any member who has resigned in good standing may be reinstated after paying the reinstatement fee and the dues for the year in which the member is reinstated.
C. Anyone who is in arrears with the society will be required to resolve all indebtedness to the Society prior to reinstatement. The reinstatement fee and the dues for the year in which the member is reinstated will be collected in addition to the fees to resolve the indebtedness.
ARTICLE VI: MEMBERSHIP FEES
A. The application fee for active, associate, student, and supporting members shall be uniform and of such amount as is required by the Society and approved by a vote of the Board of Directors. In the case of student members, the fee may be waived.
B. Dues for all members, established by the Board of Directors, require adoption by a majority of the voting members. Notice of such vote shall be given to the members at least thirty (30) days in advance of the vote.
C. Dues shall be payable annually.
D. No member who is in arrears for dues shall vote or hold office or shall be entitled to receive reports of the transactions of the Society. It shall be the duty of the Executive Secretary to erase from the rolls of membership the name of any person who is in arrears for more than thirty (30) days.
ARTICLE VII: ELECTIONS OF OFFICERS
SECTION 1: NOMINATIONS
A. A nominating committee of three (3) or more members shall by elected within thirty (30) days following the date of the annual meeting by the Board of Directors.
B. The committee shall satisfy itself that all candidates have the proper credentials and are willing to serve if elected.
C. Nominations may be submitted by any Society voting member to the Chairman of the Nominating Committee. Nominations will also be accepted from the floor during an annual conference business meeting.
D. The newly elected officers shall be notified of election results thirty days after the close of the Society election and installed into office under the direction of the Board of Directors.
SECTION II: ELECTIONS PROCESS
A.Election of the officers shall be by a plurality vote of the voting members present at a Society business meeting.
B. If a tie occurs; the election will be decided by lot.
C. The election results shall be announced at the meeting.
D. Voting procedures for all other matters of business shall be governed by parliamentary authority.
ARTICLE VIII: OFFICERS
The officers of the Society shall be: President, President-Elect, First Vice President, Second Vice President, Secretary and such additional officers as are recommended by the Board of Directors, and ratified by the membership. The duties normally performed by the Treasurer may be performed by the Executive Secretary.
SECTION 1: QUALIFICATIONS
All officers shall be active members of the Society and the ASRT and employed in the medical imaging or radiation therapy profession.
SECTION 2: ELIGIBILITY
Officers, who meet eligibility requirements at the time of nomination, shall be permitted to complete the term, even though employment status may change.
SECTION 3: TERMS
A. The First Vice President, Second Vice President, Secretary and such additional officers as are recommended by the Board of Directors and ratified by the membership shall serve for a term of two years or until their successors have been appointed or elected and assumed office.
B. The President-Elect shall serve for a term of two years as President-Elect, two years as President, two years as immediate Past President and two years as senior Past President.
C. Terms shall begin once duly installed.
D. All officers shall surrender to their successors all records and properties belonging to the Society.
E. Members at Large shall serve a two year term on a rotating schedule.
SECTION 4: DUTIES OF OFFICERS
A. President: The President shall preside at all meetings of the Society and perform all duties consistent with the office; shall be ex officio member of all committees, except the nominating committee; and shall appoint committees unless otherwise provided in the bylaws.
B. President-elect: The President-elect shall become familiar with the activities of the Society and shall make all preparations necessary for elevation to the office of President.
C. First Vice-President: The First Vice President shall become familiar with all of the duties of the President, and in the absence of the President shall assume the duties of the President.
D. Second Vice-President: The Second Vice-President shall be responsible for public relations, and membership communications.
E. Secretary: The Secretary shall keep a correct and permanent record of the activities of the Society, conduct correspondence, and perform all duties that usually and customarily pertain to the office of Secretary.
SECTION 5: VACANCIES
A. A vacancy in any office, except the office of President and President-Elect, shall be filled by appointment by the remaining members of the Board of Directors.
B. A vacancy in the office of President shall be filled by the First Vice President.
C. A vacancy in the office of President-Elect shall remain vacant until the next annual meeting when a President shall be elected in the manner provided in these bylaws.
D. In the absence or inability of the President or First Vice President to act, the senior Past President in attendance shall call the meeting to order and preside until a temporary chair can be elected.
ARTICLE IX: EXECUTIVE SECRETARY
A. The Executive Secretary shall be appointed by the Board of Directors and shall receive remuneration as established by the Board of Directors, consistent with duties performed.
B. The individual appointed as Executive Secretary shall have had sufficient experience with the Society to be familiar with the history, goals, procedures and functions of the Society; shall have an appropriate background, including experience in some form of accounting or bookkeeping; shall be able to demonstrate capabilities, honesty and responsibility by furnishing references of employment and character verification. The Board of Directors shall satisfy itself that these qualifications are met.
C. The Executive Secretary shall keep a correct and permanent record of the membership, shall receive and keep funds of the Society and shall payout same only according to the direction of the Board of Directors; shall provide membership and financial reports as required; shall attend all official meetings of the Society, and perform other duties as determined by the Board of Directors.
ARTICLE X: THE BOARD OF DIRECTORS
SECTION 1: COMPOSITION
A. The Board of Directors shall be composed of the President, President-Elect, First Vice President, Second Vice President, Secretary, the two immediate past Presidents and two Members at Large selected by the BOD. The chair of the Board of Directors shall be the President.
B. Additional directorships may be established by a vote of the voting members. Such directors shall serve for a period of one year.
SECTION 2: QUALIFICATIONS
Members of the Board of Directors shall be active members of the Society and the ASRT and employed in the medical imaging or radiation therapy profession. A director who meets eligibility at the time of nomination shall be permitted to complete the term, even though employment status may change.
SECTION 3: RESPONSIBILITIES
The Board of Directors shall:
A. Be vested with the responsibility of the management of the business of the corporation.
B. Provide for the audit of the books and accounts of the Society.
C. Control all funds and/or properties of the Society.
D. Change the dates or location of the annual meeting if found advisable and, in the case of state or national emergency, to cancel the annual meeting and to provide for the election of officers.
E. Employ or contract such personnel as may be necessary to conduct the business of the Society.
F. Fill officer and Board vacancies in accordance with these Bylaws.
G. Fulfill requirements of ASRT regarding annual renewal, including documentation of corporate existence and proof of current IRS tax-exemption status and documentation of appropriate tax returns being filed with the IRS in the prior year.
SECTION 4: MEETINGS
A.The Board of Directors shall hold at least four meetings per year.
B. The President, or a majority of the members of the Board of Directors, upon written request to the chair of the Board, may call a special meeting, provided a fifteen-day notice to all Board members is given.
C. Meetings of the Board may be held by teleconference, at the discretion of the chair. Members of the Board shall each pay their own costs associated with participating in a teleconference, although the Society may pay set-up costs or other administrative costs of holding a meeting by teleconference. Standing rules specific to meetings held by teleconference may be adopted by the Board.
D. The Secretary shall be responsible for preparing minutes of all meetings conducted via teleconference.
SECTION 5: QUORUM
A quorum for meetings of the Board of Directors shall consist of five voting members and shall include at least two Officers.
SECTION 6: VACANCIES
A. A vacancy on the Board of Directors except the President and President Elect, shall be filled by an appointment agreed upon by the President and the remaining members of the Board of Directors to complete the unexpired term.
B. A vacancy of an executive committee member shall be filled by appointment of a previous Past President.
ARTICLE XI: SOCIETY DELEGATES TO THE ASRT HOUSE OF DELEGATES
SECTION 1: DELEGATES
A. The two (2) Society delegates shall be the immediate past President and the senior past President. The President shall serve as the alternate delegate. Additional alternate delegates shall be selected by the Board of Directors.
B. The Society shall submit to ASRT the names of the Society delegates and alternate delegate by the date established by the ASRT or the Society delegate positions shall remain open until after the ASRT House of Delegates meeting.
C. The Society has the power to remove delegates in accordance with Article XV.
SECTION 2: QUALIFICATIONS
A. A delegate shall be a voting member of the ASRT and the Society for two (2) years immediately preceding nomination.
B. A delegate shall have served as an officer, or on the Board of Directors or as a committee member in the Society.
C. A delegate shall practice in the medical imaging and radiation therapy profession or health care.
D. A delegate may serve concurrently on the board of any national radiologic certification or national accreditation agency.
E. A delegate shall have the time and availability for necessary travel to represent the ASRT.
SECTION 3: RESPONSIBILITIES
Society delegates shall:
A. Attend the ASRT House of Delegates meeting and all meetings required of delegates.
B. Respond to communications from the ASRT Office , ASRT Board of Directors or from the ASRT House of Delegates.
C. Disseminate information to the Society.
SECTION 4: TERM
Members appointed as alternate delegates may serve for a term of two years; and may not serve more than two consecutive terms.
SECTION 5: ABSENCE
An absence exists when an appointed Society delegate is unable to fulfill the duties of the position during the ASRT House of Delegates meeting. The delegate shall be considered absent for the purpose of that meeting only. It is the responsibility of the Society delegate to notify the ASRT, the Speaker of the House, and the alternate delegate of the delegate’s inability to attend the conference, as soon as possible. The alternate delegate shall be seated for that meeting only. Any delegate position or alternate delegate position not filled by the appointment process remains open. There shall be no on–site credentialing of delegates.
SECTION 6: VACANCIES
A vacancy exists when a delegate has submitted a written letter of resignation or when a delegate position has not been filled by the appointment process. A delegate vacancy caused by the written resignation of a delegate shall be filled by the appointed alternate delegate.
ARTICLE XII: MEETINGS
SECTION 1: ANNUAL MEETING
A. The Society shall hold an annual meeting each year for the purpose of electing and installing officers, receiving reports, amending Bylaws, and such other business as may arise; and for presenting educational programs.
B. The site of the annual meeting shall be decided by a majority vote of the Board of Directors.
SECTION 2: SPECIAL MEETINGS
Special meetings of the Society may be called at such time and place as may be designated by the Board of Directors. A majority of this group shall constitute sufficient authority. Members shall be notified at least fifteen days in advance of such meetings, together with a statement of the business to be transacted at a special meeting.
SECTION 3: QUORUM
A quorum for a business meeting or any special Society meeting shall consist of twenty-five percent (25%) of the voting members registered at the meeting and includes not less than two (2) officers.
ARTICLE XIII: COMMITTEES
A. The Board of Directors shall establish committees as deemed necessary to aid the Society in carrying on its activities. Such committees shall be responsible to the Board of Directors and may be altered or eliminated at any time by the Board of Directors.
B. The President shall appoint the members of the committees unless in conflict with other sections of the bylaws.
C. A vacancy in any committee shall be filled by appointment by the President.
ARTICLE XIV: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern this Society in all cases to which they are applicable and in which they are consistent with these Bylaws.
ARTICLE XV: CENSURE, REPRIMAND AND REMOVAL
Any member, delegate or Board member may be censured, reprimanded or removed for cause. Sufficient cause includes a violation of the Bylaws or any lawful rule or practice duly adopted by the Society, dereliction of duty, other conduct prejudicial to the interests of the Society, or conduct detrimental to the Society. Such action may occur following completion of the due process procedure.
A. The Board of Directors must receive formal and specific charges in writing against the individual.
B. If the Board of Directors deems the charges to be sufficient, the individual charged shall be advised, in writing, of the charges.
C. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the individual charged at least twenty days before final action is taken.
D. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.
E. The individual charged shall have the opportunity to address the charges and be represented by counsel to present any defense to such charges before action is taken.
F. Censure or reprimand of a member or delegate shall be by majority vote of the entire Board of Directors.
G. Censure or reprimand of a Board member shall be by majority vote of the entire remaining membership of the Board of Directors.
H. Removal of an individual shall be by three-fourths vote of the entire membership of the Board of Directors.
I. Removal of a Board member shall be by three-fourths vote of the entire remaining membership of the Board of Directors.
J. Affiliates have the power to remove affiliate delegates.
ARTICLE XVI: AMENDMENTS
A. Amendments to these bylaws may be made by a two-thirds (2/3) vote of the voting members present at any business meeting. Notice of such proposed amendment shall be provided to all voting members at least thirty (30) days prior to the time of voting. Amendments shall be effective at the conclusion of the business meeting unless otherwise specified
B. The Board of Directors shall interpret the Bylaws of the Society. When necessary, they shall seek council from the ASRT or a parliamentarian.
ARTICLE XVII: EMERGENCY BYLAWS
This Article shall be operative upon majority vote of the Board of Directors as a result of the existence of an emergency condition. An “emergency condition” is defined as an act of God, war, government regulation or advisory (including travel advisory warnings), travel restrictions by employers due to laws, civil disruption or disturbance, terrorism or threats of terrorism as substantiated by governmental warnings or advisory notices, environmental or other disaster, determinations of outbreak of disease by either the World Health Organization or the Centers for Disease Control and Prevention (or other recognized entities), epidemics, pandemics, public health risks, quarantine, or other life threatening communicable disease, or threat thereof, or any other comparable conditions, or the imposition of a financial hardship on the Society which materially impairs, or makes it inadvisable, illegal, impracticable or impossible in part or in full, the Society’s ability to fulfill its obligations hereunder.
SECTION 1: MEETINGS
Regular meetings of the Society and any related meetings may be suspended, canceled or the proceedings modified by the Board of Directors during an emergency condition. Meetings that are not suspended or canceled during an emergency condition, may at the discretion of the Board of Directors, be held with a statement of the business to be transacted. No business other than that specified shall be transacted.
SECTION 2: MOTIONS
At the discretion of the Board of Directors, motions that were to be considered at a meeting being impacted by these emergency bylaws may be held for consideration until the next House of Delegates meeting occurring after the emergency condition has ended.
SECTION 3: QUORUM
If a meeting of the Society is not suspended or canceled, a quorum shall consist of five voting members and shall include at least two Officers.
SECTION 4: PROBATION
The Society shall not be placed on probationary status as a result of not seating the required number of delegates during any meeting of the Society occurring while these emergency bylaws are operative.
SECTION 5: ELECTIONS & SEATING OF ANY APPOINTED OR ELECTED INDIVIDUAL
Notwithstanding any other Bylaw provision regarding the length of a term, when a term is to begin or end, the Board of Directors may, by majority vote, exercise discretion and delay the beginning of a term or extend an existing term for the purposes of functioning in the best interests of the ASRT during any emergency event and for a reasonable time period thereafter.
SECTION 6: SPEAKER AND VICE SPEAKER
Speaker and Vice Speaker serving immediately prior to the commencement of the emergency condition shall remain in their respective positions until the conclusion of the House of Delegates.
SECTION 7: OFFICERS
All officers in office immediately prior to commencement of the emergency condition shall remain in their respective offices until their successors are able to be installed.
SECTION 8: AUTHORITY
The primary duty of the Board of Directors during an emergency condition shall be the continued function of the ASRT. The Board of Directors may adopt such other emergency Bylaws as may be necessary in the sole discretion of the Board of Directors to accomplish the foregoing.
SECTION 9: BYLAWS APPLICABILITY AND DURATION
To the extent not inconsistent with any emergency Bylaw, all other Society Bylaw provisions shall remain in effect during the emergency condition. Upon the end of the emergency condition, as determined by the Board of Directors applying a reasonable person standard considering factors including, but not limited to, government warnings or restrictions, member/Delegate opinion, travel restrictions, the emergency Bylaws shall cease to be operative. Notwithstanding the foregoing, emergency bylaws shall not supersede the provisions of the Illinois Corporations Act, with respect to amending the articles of incorporation or the regular bylaws of the corporation, adopting a plan of merger or consolidation with another corporation or corporations, authorizing the sale, lease, exchange, or other disposition of all or substantially all of the property and assets of the corporation other than in the usual and regular course of business, or authorizing the dissolution of the corporation; and the regular bylaws of the corporation and the articles of incorporation shall continue in full force and effect for such purposes.
ARTICLE XVIII: INDEMNIFICATION
To the greatest extent of the laws of the State of Iowa, every officer, director, employee or delegate of the Society shall be indemnified by the Society against all expenses and liabilities, including attorney’s fees, in connection with any threatened, pending, or completed proceeding in which the above-named individual is involved by reason of being or having been an officer, director, delegate or employee of the Society, including, but not limited to, the interpretation and application of these bylaws, if the above-named individual acted in good faith and within the scope of the above-named individual’s authority and in a manner reasonably believed to be not opposed to the best interest of the Society. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or Bylaws. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, delegate or employee may be entitled.
ARTICLE XIX: DISSOLUTION
In the event of dissolution or final liquidation of the Society, all of its assets remaining, after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the Society, as shall be designated by the Board of Directors.
